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Form 941 Minneapolis Minnesota: What You Should Know

State taxes. (Most employers submit their taxes electronically under “Current Year's Taxes” under the “Employee Wage Summary” box.) If an employer does not submit an original “Employee Wage Summary” or a “Payroll Summary” on Form 941, it will not be considered a timely filing, though you may still be filing electronically by using any of the other filing options. Form 941 is for employers with 15 or more workers and/or total earnings over 3 million in the current fiscal year. The Form includes wage withholding information (such as name, address, pay stub, employer identification number) and includes the Social Security Number required to file an IT-SSA Form W-2 (Individual Tax Return).  For companies that have 10 or fewer workers, employers should use Form W-4 (Wages and Miscellaneous) — see Employers that Pay Wages and Other Forms. Payroll Summary for Employers With Payrolls Over 3,000,000  In general, if your gross wages are 10,000 or more for one of your employees, then the employer should file a “Payroll Summary.” The first line of an Employer's Summary indicates whether the employees' earned total wages for all jobs are included, and the second line indicates whether earnings are subject to Social Security, Medicare, unemployment compensation, or Medicare taxes. If a company has 10 or fewer full-time workers, then it should submit one of the three other types of Forms for the company (the “Regular Wage Statement,” the “Substantially Equivalent Hourly Wage Statement” and the “Wage and Tax Summary for Payroll Taxable Individuals” or the “Total Earnings of Payroll Expenses Statement”). Additional Documentation Each employer, regardless of the number of workers, should prepare a separate copy of Form 941. These copies are needed for withholding, filing and reporting.  Other documentation, such as proof of the form number, tax year, and pay stub for the employee(s), should be attached to an Employer's Summary form, and copies should be sent to the Minnesota Department of Revenue via U.Small. Minnesota Department of Revenue 100 N. 4th Street Room 101-G St. Paul, Minnesota 55101 Phone: / Hours: 8:30 a.m. to 4:30 p.m.

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